UMass Boston

Word Document Accessibility

An accessible document is one that has clear and consistent formatting and can be read electronically.

Accessible document formatting includes using headings for navigational purposes, alternative text for images, ensuring colors used have good contrast so all can see the content, and using descriptive hyperlinks. There are more comprehensive instructions on making documents accessible under Tools and Resources.

Accessible documents are easier to navigate and comprehend, and they offer compatibility across programs and devices making the document usable for all students, especially those who rely on screen-reading technology.

What is a Screen Reader?

A screen reader is a software application that converts visual web content into synthesized speech, allowing the user to listen to content. A good practice is to download a screen reader emulator so you can “view” your content from the point of view of a student who may require the use of such an application.

Watch a demo of a screen reader user navigating content.

Tools and Resources

Microsoft Accessibility Information

Microsoft has the most updated resources on Word Document accessibility, including a guide to making your Word documents more accessible and a video series on Word document accessibility.

YuJa Panorama

Students, faculty, and staff can use YuJa Panorama, a comprehensive tool for improving document accessibility. Panorama automatically identifies accessibility issues within Word documents and other files. It also guides you through the remediation process. Learn more about YuJa Panorama.

Update Your Software

A way to ensure both accessibility and compatibility is to use the most up-to-date software available. UMass Boston provides Microsoft Office and other software for free to faculty. Visit the UMass Boston Microsoft Office web page for details.

SensusAccess Document Converter Tool

This self-service tool helps with the conversion of web pages and documents into accessible PDFs and MP3 recordings. Use SensusAccess Document Converter. It can also be located at the bottom of this website under Accessibility Statement.