UMass Boston

• All students must be registered for a class in order to receive a grade. If your student is not on your roster, then they must come to the Registrar’s Office to see if they are eligible for a late enrollment. Please note: Late course additions may cause changes in financial aid and the semester bill. Students may find themselves responsible for the full course payment before the grade is added.
• If the student is approved for a late enrollment then you may send an email from your faculty UMass Boston email account to get.records@umb.edu including the student name, ID number, course information and the grade earned.

Grades are due the week after final exams. Please check the academic calendar for the final submission date. Please note: Any entered grades left in review status after the final submission date will be posted by the Registrar's Office.

Grades are due one week after the final class. Winter and summer sessions DO NOT HAVE FINAL EXAM PERIODS. Please note: Any entered grades left in review status after the final submission date will be posted by the Registrar’s Office. 

• Grade change requests must be initiated by the faculty member who assigned the grade. Changes of grades should only be made if an error in calculation has occurred or the coursework for an incomplete grade has been submitted. Faculty must have approval from their department chair for this type of grade change. Grade changes are not possible after a student’s degree has been conferred.
• Fill out the paper Change of Grade form and include a written explanation for the change. The course instructor and chairperson Signatures are required. Submit to CC-4-4100 Office of the Registrar for processing.
• Using your faculty UMass Boston email account, you may submit a change of grade emailing the chairperson the student name and ID number along with the course, semester taken. The chairperson forwards the email with their note of approval to get.records@umb.edu.

The course instructor has full authority over the assignment of grades, and grades may not be changed without the permission of the instructor.  If a student does not believe the final grade submitted is accurate, it is recommended that they meet with the instructor for clarification.  If the student wants further consultation about the grade the student may request to meet with the chair, the dean and the provost, in that order, for discussion on the matter; however, changes of grades are the discretion of the instructor.

The placeholder grade should reflect the student's current grade point average in the class. 

• Email get.records@umb.edu from your faculty UMass Boston email account with the student name and ID number along with the course info and semester taken.
• Fill out the paper Change of Grade form found at the Registrar’s Office. The only signature required is the professors. Submit to CC-4-4100 Office of the Registrar for processing.

It is important to know that once a grade of NA has been placed, it may not be possible to automatically rescind it.

If you wish to rescind a student’s NA, you should reach out to the Registrar’s Office before committing to the student. 

We will reach out to other offices to make sure it is possible and that it won’t create additional issues for the student. 

If you are using Blackboard for your course, once the NA is removed, we also need to submit a request to reactivate the student in the Blackboard course.

Students should know that there can be a delay of up to one business day before reactivation is complete.

As long as it is within the past 3 years you can fill out the paper Change of Grade form and attach a letter of explanation for the late submission. Submit requests to the Registrar's Office. Please note: All requests are reviewed by a committee and it can take several weeks for processing. 

The University does not require that instructors to take attendance in their courses. The U.S. Department of Education, however, requires (34 CFR 668.22) the Office of Financial Aid to determine if a student who receives financial aid and fails to earn a passing grade in a course has actually attended and/or completed the course, or if they withdrew from a course without providing the university official notification. In addition, for students who officially withdraw we are required to document that they also began attending the course(s) from which they withdrew in order to determine the type and amount of financial aid they may be eligible to retain. Because a student could be a financial aid applicant at any point during the academic year, we must collect this information for all students, so that financial aid eligibility can be accurately determined.

Since the instructor is the only person at the institution who can document whether a student attended class or participated in an academically-related activity, this documentation must come from the instructor 

If you do not take attendance, you should provide the date of the last known academically-related activity. 
Examples of academically -related activity are: taking an exam or quiz, computer-assisted instruction, completing an assignment, attending a study group. If there is no documented attendance or academically-related activity, you must select "Never Attended" 

Indicate the student did not attend. According to federal regulations 34 CFR668.21(c), the student is considered to have not begun attendance if the institution is unable to document the student's attendance. 

• If attendance cannot be documented through actual attendance records or an academically -related event, you must report that the student never attended 34 CFR668.21(c)
• When "early-", "mid-", and "late-month" are the most accurate remembered last dates of attendance, please use the 1st, 15th and 28th for the posted last date of attendance. 
• Select "Never Attended" if attendance cannot be documented 

The student may have their financial aid reduced or cancelled for the semester. 

If attendance is not taken, provide the date of the last academically -related activity.